KSeF · purchase invoices · for small businesses
Purchase invoices from KSeF land with you or your accountant.
In Poland, supplier invoices now arrive through KSeF, the national e-invoicing system, not by email. Every hour the Assistant checks for new ones, asks you to approve them with one click and sends them as an XML file and a readable PDF with a QR code — to your accountant, or straight to you if you do your own books.
- 3 months free
- read-only invoice token
- set up in 10 minutes
- works without an accountant too
- New purchase invoice in KSeFPaper wholesaler · PLN 1,230.00KSeF
- Email to you with an approve buttonamount, due date, bank accountto approve
- You approve with one clickfrom your phone, no loginapproved
- XML + PDF with QR code — to your accountant or youevery document, no KSeF loginsent
getting started
Four steps and invoices flow on their own
- 01 · 1 minute
Register your company
Name, NIP (Polish tax ID) and email. The link to your panel is sent to that address.
- 02 · 5 minutes
Paste your KSeF token
Generate it in the KSeF Taxpayer App with permission to view invoices. The panel checks right away that it works.
- 03 · in the panel
Choose who and where
Who approves invoices, whether documents go to your accountant or to you, file format and the start date.
- 04 · after review
We go live
We check the setup and switch on retrieval. You get a “Startujemy” (we're live) email — from then on it runs by itself.
what you or your accountant get
Every document in one email
No KSeF logins, no retyping and no “has this been paid yet?”. The email goes to your accountant — or straight to you if you don’t have one.
XML file from KSeF
The original invoice document — the same one stored in KSeF. Accounting software imports it without retyping.
PDF with QR code
A readable visualisation with the KSeF number and a QR code anyone can use to verify the invoice on the Polish Ministry of Finance website.
Key details in the email
Seller, invoice number, amount, due date and bank account — visible at once, without opening attachments.
pricing
3 months free, then a simple subscription
Price per company (one NIP). Registration and setup are free.
to start
for the first 3 months
Full access: retrieval, approval, XML and PDF for you or your accountant.
monthly
gross (incl. VAT) / month
Pay monthly after the 3 free months.
yearly · best value
gross (incl. VAT) / year
One payment a year after the 3 free months. That is PLN 24.92 a month — PLN 61 less than paying monthly.
What is a KSeF token and where do I get it?
A token is the key an application uses to log in to KSeF on behalf of your company. You generate it yourself in the KSeF Taxpayer App (Aplikacja Podatnika KSeF). The permission to view invoices is enough. You can revoke the token at any time — the Assistant loses access immediately.
Can the Assistant issue an invoice on my behalf?
No, as long as the token only has permission to view invoices — that is what we ask for. The Assistant only downloads purchase invoices where your company is the buyer.
How do you protect the token?
The token is encrypted (AES-256) as soon as you paste it into the panel and is stored in the database only in that form. It never appears in emails or logs, and the panel never shows it again — you can only replace it with a new one.
Is the PDF the invoice?
The legal document is the XML file downloaded from KSeF — it is always attached unless you choose otherwise. The PDF is a readable visualisation with a QR code that anyone can use to verify the invoice in KSeF.
From when are invoices retrieved?
From the date you set in the panel — up to 90 days back. If you leave it empty, the Assistant starts from the beginning of the current month.
Do I have to approve every invoice?
No. In the panel you can choose to send invoices to your accountant as soon as they are retrieved. By default an invoice waits for your approval, so nothing your company didn't order reaches the accountant.
I don't have an accountant — is the Assistant still useful?
Yes. If you don't add an accounting office in the panel, approved invoices are sent to your own email: XML for your records, PDF to read, and the amount, due date and bank account right in the email. You no longer need to log in to KSeF to check for new invoices.
My accountant already pulls invoices from KSeF — why would I need the Assistant?
So no invoice gets booked without you knowing. You get an email with the amount, due date and bank account, approve with one click, and the Assistant warns you when a supplier suddenly uses a different bank account or the amount is unusually high. If your accountant already has the files from KSeF, leave the accountant field empty — the documents then go only to you.
How much does it cost?
The first 3 months are free. After that it is PLN 29.99 gross per month or PLN 299 gross per year (PLN 61 less than paying monthly). Registration and setup cost nothing. The price is per company (one NIP).
Register your company and get a link to your panel
After you register, we'll email you a link to your panel. There you paste your KSeF token and choose where invoices should go. We switch on retrieval after checking the setup. The first 3 months are free.
Check your inbox
If the details are correct, a link to your panel will arrive at within a few minutes. If the company is already registered, the link goes to the address given at first registration.
No email? Check your spam folder or write to obieg.tech@gmail.com.